Job Description

Office Manager

Maine Technical Source (MTS)

Yarmouth, ME

We are working with our client Maine Technical Source in seeking an Office Manager to work in their Yarmouth, Maine office.

Requirements of the Office Manager:

• High school diploma required, bachelor’s degree preferred
• 3-5 years of office management experience
• Strong organizational skills, detail-oriented, and ability to multi-task
• Excellent verbal and written communication
• Proficient in records management
• Experienced in managing office supply procurement, equipment orders, and inventory control systems
• Ability to lift and carry items weighing up to 30 pounds as part of regular job duties
• Basic accounting knowledge preferred
• Strong problem-solving and analytical skills
• Intermediate computer proficiency. Experience with MS Word, Publisher, Excel, and accounting software preferred
• Skilled in optimizing office workflows and processes
• Delivers exceptional customer service with a focus on professionalism, responsiveness, and problem resolution
• Exercises sound judgment and maintains confidentiality
• Ability to work from the Yarmouth office/showroom.

Benefits of the Job:

• Pay in the range of $23.00 – $27.00 hourly, depending on experience
• Health insurance with company-paid premium contribution based on salary level
• Company matching HSA contribution
• 401(k) with a company match
• STD/LTD
• Life/AD&D
• PTO and paid holidays
• Parental Leave
• Convenient location off I-295 in Yarmouth.

Responsibilities of the Office Manager:

• Oversees daily administrative operations and office coordination
• Resolves customer service issues related to sales and deliveries
• Provides executive support including project planning, marketing assistance, and office coordination tasks
• Develops and implements reporting procedures; manages records and inventory
• Prepares reports, correspondence, and manages databases
• Manages office space assignments, building security, and maintenance
• Coordinates department programs, events, workshops, and special projects
• Handles incoming shipments and delivery logistics
• Maintains inventory and restocks branch supplies
• Gathers and shares client feedback to improve service
• Processes sales/service tickets, orders, payments, and shipping
• Manages billing and basic accounting tasks
• Performs inventory adjustments and transfers
• Supports sales team and management with administrative tasks
• Orders and maintains office supply inventory

Maine Technical Source (MTS) is a privately owned company that supplies surveyors, engineers, contractors and architects with the world’s finest technical and measurement tools, supplies, software, training, and service from locations in ME, MA, and NY. MTS’ success is built on offering customers cutting edge products while providing old-fashioned customer service.

KMA HR Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE.

Maine Technical Source is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

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