Receptionist $50k/Onsite Job at Whitman Transition Advisors Job Community, Jericho, NY

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  • Whitman Transition Advisors Job Community
  • Jericho, NY

Job Description

Our client, a respected public accounting firm, is seeking a professional, detail-oriented, and client-focused Receptionist to join their team. As the first point of contact for clients, vendors, and guests, the Receptionist plays a key role in maintaining a welcoming and professional office environment. This role also provides essential administrative support to ensure smooth day-to-day operations.

Schedule: Full-time | Monday–Friday, 9:00 AM – 5:30 PM

Overtime may be required during tax season (January–April)

Key Responsibilities

Client Interaction & Front Desk Duties

  • Greet visitors, clients, and staff with professionalism and courtesy
  • Answer and direct incoming calls to the appropriate team members
  • Maintain an organized and presentable reception area
  • Monitor and respond to the firm’s general email inbox

Administrative Support

  • Schedule appointments and manage meeting room calendars
  • Assist with scanning, copying, mailing, and document filing
  • Track and order office supplies as needed
  • Distribute incoming mail, packages, and courier deliveries
  • Assemble tax return folders and client packets during busy seasons

Internal Coordination

  • Provide support to partners, managers, and admin staff
  • Assist in organizing firm meetings, events, and training sessions
  • Ensure confidentiality of all client and internal firm information

Qualifications

  • 1–2 years of receptionist or admin experience, ideally in a professional services or accounting environment
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel)
  • Professional appearance and positive demeanor
  • Ability to manage multiple priorities and remain composed under pressure
  • Familiarity with accounting/tax software (e.g., CCH, ProSystem fx, Thomson Reuters)
  • Experience handling confidential financial documents
  • Bilingual skills are a plus

Benefits

  • Paid time off and company holidays
  • Health, dental, and vision insurance
  • 401(k) retirement plan
  • Supportive team environment with growth opportunities

Job Tags

Holiday work, Full time, Monday to Friday,

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