Job Description

Job description

Location: San Jose, CA

Schedule: Thursday-Friday, 7:00am-4:00pm PST

Contract: 2+ Months (Possibility for extension)

Overview:

We are seeking a professional and organized Part-Time Front Office Administrator to join our team. The ideal candidate will excel in providing exceptional front desk and administrative support while maintaining a welcoming and efficient office environment. If you are a proactive individual with strong communication skills and attention to detail, we encourage you to apply.

Key Responsibilities:

• Visitor Management: Greet and assist visitors in person or over the phone, answer inquiries, and direct them appropriately.
• Office Security: Oversee the iPad login process and issue visitor badges to maintain security protocols.
• Reception Area Maintenance: Ensure the reception area is clean, organized, and safe.
• Communication: Maintain and update employee and department directories; document and communicate actions and ongoing needs.
• Mail Distribution: Sort and distribute incoming mail efficiently.
• Administrative Support: Assist with handling HR and confidential materials, ensuring the highest level of confidentiality.
• Procurement: Order office supplies, business cards, and Costco items as needed.
• Event Coordination: Collaborate with facilities and other departments for events and special projects.

Qualifications:

• High School Diploma or GED required.
• Strong verbal and written communication skills, including proficiency in phone and email etiquette.
• Proficient in MS Outlook, Word, Excel, Teams and other computer applications.
• Ability to work efficiently under pressure while maintaining a professional demeanor.
• Demonstrated ability to handle confidential information with discretion.

Pay: $22.00 per hour

Expected hours: No less than 16 per week

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