Operations Associate - Full Time - Entry Level Job at CrowdPlat, Pleasanton, CA

M3RrNmg3dGFnV1R4UmV0dWxmZU5kemswMmc9PQ==
  • CrowdPlat
  • Pleasanton, CA

Job Description

Job Summary

The Operations Associate will handle a wide range of administrative tasks, from scheduling and organizing meetings to administering interviews, handling billing and payments, and supporting our team in multiple areas. This role requires a strong sense of initiative, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Key Responsibilities

  • Calendar & Scheduling : Manage calendars for key team members, coordinate meetings, and handle travel arrangements.
  • Interview Administration : Schedule interviews, communicate with candidates, and ensure a smooth interview process by coordinating with hiring managers.
  • Billing & Payments : Prepare and manage billing, process invoices, track payments, and assist with payment-related tasks as needed.
  • Document Preparation : Draft, format, and proofread documents, presentations, and reports.
  • Customer & Client Communication : Respond to general inquiries, assist with customer service issues, and communicate with clients and vendors as needed.
  • Cross-Functional Support : Assist in various projects across departments, adapting to a range of needs in a growing company.

Requirements

  • Experience : Previous experience working in a startup or small business in administration, office management, recruiting, billing, sales, marketing, communications, or a related role.
  • Education : High school diploma required; Associate’s or Bachelor’s degree preferred.
  • Skills : Strong organizational abilities with attention to detail; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Google Workspace; excellent communication and interpersonal skills; ability to multitask and prioritize in a fast-paced environment; comfortable working independently and as part of a team; and basic accounting skills or experience with billing and invoicing preferred.

Preferred Qualifications

  • Familiarity with scheduling tools (e.g., Calendly) and project management software (e.g., Smartsheets)
  • Experience handling billing, payments, or basic accounting tasks
  • Experience in recruitment coordination or administering interviews

Job Tags

Full time, Work at office,

Similar Jobs

Liberty Health

MEDICATION AIDE - THE OAKS Job at Liberty Health

MEDICATION AIDE - THE OAKS Winston-Salem-NC-- Liberty Cares With Compassion At Liberty Healthcare and Rehabilitation Services , we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced...

Heritage Tile, LLC

Interior Architect/Designer Job at Heritage Tile, LLC

 ...Heritage Tile seeks an Project Architect/Designer to join our creative team in Verona, WI...  ..., and collaboration skills in working with internal and external team members...  ...fulfillment Develop SketchUp models of interiors to demonstrate tile design and application... 

Genesis Construction of the Carolinas Inc.

Project Manager Job at Genesis Construction of the Carolinas Inc.

PROJECT MANAGER Reports to: President of Operations About Genesis Construction Genesis Construction is a leader in Division 9 finishes and commercial construction projects across the Southeast. Since 2010, weve built a reputation for delivering high-quality projects...

Moxy Virginia Beach Oceanfront

Valet Attendant - Overnight Job at Moxy Virginia Beach Oceanfront

 ...Apply today and build a career that inspires you!The Valet Attendant courteously and safely parks and retrieves guest vehicles, and must have a minimum...  ....* Perks: Love to travel? Enjoy exclusive hotel travel discounts as a member of our team. Additional benefits... 

MassMutual Greater Philadelphia

Financial Advisor Assistant Job at MassMutual Greater Philadelphia

 ...Financial Advisor Administrative Assistant Horsham, PA Financial Advisor Administrative Assistant PA is seeking an Experienced Financial Advisor Administrative Assistant. Hoffman Financial Group seeks a motivated, responsible individual to perform day-to-day...