Office Assistant
Busy and growing company seeks a career oriented, stable, full time Office Assistant. Successful candidate will be an energetic professional experienced in handling a wide range of administrative and customer support tasks and is able to work independently with little or no supervision, but who likes and gets along well with others. This position is focused on providing exceptional customer service to internal and external customers alike. Appearance and demeanor do matter, since the receptionist is the first person a visitor sees, and the first voice they hear when reaching out to Fenetex. While there is not a specific dress code, a neat and tidy appearance is expected (for example jeans are okay, sweats or pajama pants are not).
ABOUT FENETEX
Fenetex manufactures the very highest quality retractable exterior screens for use on high end residential and commercial applications. We have experienced continuous growth since our inception in 1999 and we're actively reaching new markets across the country as well as beyond our borders. We attribute this success to our on-going commitment to quality...in our products, processes, and people.
ABOUT THE POSITION
Compensation: Hourly compensation commensurate with experience.
This position is Full Time. Our regular hours are Mon-Fri, 8:30-5:30, with rare but occasional overtime. Job Location is on the West Side. Position includes opportunities for benefits including medical, dental and vision plans, paid time off, 401k with company match (after eligibility periods).
SPECIFIC DUTIES
An overview of areas of responsibility is below, however the nature of this position is flexible and there will almost certainly be projects and duties added.
-Greet all visitors
-Manage incoming calls and forward to correct department
-Manage Shared email inboxes
-Manage Fenetex Shared calendar
-Manage Office and Breakroom supplies
-Monitor and Maintain records for facilities services and maintenance
-Assist in planning and facilitating corporate events (training, holiday parties, birthday celebrations, etc.)
-Facilitate onboarding of new hires, including tracking benefits eligibility, submitting required reports, and manage employee records
-Monitor time keeping entries for any adjustments needed for hourly employees
-Process approved requests for PTO
-Perform light AR and AP functions for Logistics Invoicing and Dealer Terms Invoicing
-Draft and distribute routine correspondence as required
-Familiar with Microsoft Office, including Outlook, Word, Excel, and Sharepoint
-Able to multi-task and pivot when priorities change
-Perform other duties as assigned
Requirements:
· Proven administrative experience
· Knowledge of office equipment, systems and procedures
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Proficient in MS Office
· Knowledge of clerical practices and procedures
· Computer skills and knowledge of office software packages
· Reliable transportation and attendance
· Willingness to “jump in” and contribute to the success of the team and company
· Bi-Lingual a Plus
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