Job Description

Position Overview:

Ultimate Staffing Services is actively seeking an experienced Office Administrator to join a lumber wholesale distribution company in Fort Bragg, CA. This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute to the efficient running of the office. The successful candidate will be responsible for a variety of administrative tasks, ensuring smooth operations across different departments.

Responsibilities:

General Administrative Office Duties:

• Answer and direct phone calls, communicate with vendors, tenants, and employees.
• Greet and direct visitors, assist with the preparation of meetings.
• Manage incoming and outgoing correspondence, including emails, mail, and packages.
• Maintain an efficient record filing system with proper record retention periods for management to access as needed.
• Order new office supplies as needed.
• Provide general administrative support to all staff.

Financial, Regulatory and Payroll Reporting Duties:

• Track vehicle and equipment status and report condition and changes to the corporate office.
• Scan approved time-off requests to Payroll.
• Timely remote deposits of miscellaneous income.
• Assist management with lease agreements and help with the preparation of addendums, renewals, and lease payment reconciliations.
• Assist management with regulatory reporting as needed.
• Submit reporting information requested by forestry staff or corporate management as needed.

Accounts Payable Duties:

• Process Accounts Payable Invoices and submit approved invoices to the corporate office at least twice a week.
• Code invoices with accurate accounts for General Ledger.
• Process invoices within the appropriate fiscal period prior to month-end cutoff.
• Review monthly vendor statements and research credits and outstanding invoices.
• Manager approval required for late fees/interest charges.
• Post invoice batches in Great Plains.
• Request vendor adds/changes and request vendor W-9 forms.
• Run GP Smartlist reports to research vendor payment history.

Log Activity Reporting:

• Prepare daily reconciliation of log load activity.
• Review daily scale tickets for accuracy and correct mistakes with the Logging Bureau, carriers, or contractors.
• Prepare new Sale Brand and Log Purchase Agreements and submit them to appropriate entities.
• Coordinate new vendor with appropriate entities.

Qualifications:

• Previous clerical experience.
• Possess strong organizational and reconciliation skills, highly detail-oriented.
• Basic math skills.
• Good oral and written communication skills.

Required Work Hours:

Monday - Friday, 8:00 AM - 4:30 PM

Additional Details:

Salary: $27.00 - $35.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, For contractors, Work at office, Local area, Monday to Friday,

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