Office Administrator Job at KALCON, Tustin, CA

MWRNOWhiWlRpbXIrUitCdGwvT0VkRDQ9
  • KALCON
  • Tustin, CA

Job Description

We are seeking an office administrator to join our small but dynamic back-office team in Tustin, CA. The ideal candidate will be ambitious and eager to grow professionally, while thriving in a fast-paced environment. This role will work closely with the KALCON's President, Business Operations Director, and Recruiting & Marketing Specialist to support KALCON's back-office functions in areas including but not limited to: recruiting, marketing, HR, and bookkeeping.

This individual will wear many hats and get an opportunity to work closely with the company’s executives in running a growing business.

Responsibilities:

  • Work closely with Recruiting/HR specialist to support the company’s recruiting efforts:
  • Updating resumes of employees and potential employees for submission to the client
  • Help with setting up interviews and meetings with prospective employees and for interviews. Help with initial screening of employees
  • Help with offer letter preparation
  • Assist with the Company’s marketing efforts including creating monthly internal newsletters and social media posts.
  • Assist with Website updates as needed and coordinate with 3rd party.
  • Support the Company’s President and Business Operations Director in areas including but not limited to bookkeeping, HR, payroll, and operational tasks needed to run the day-to-day operations of the business.
  • Help with maintaining the office including answering calls and purchasing office supplies & equipment as needed.
  • Assist with setting up meetings as required.
  • Coordinate with new hires on all shipping of supplies including KALCON merchandise, PPE, business cards, and hardware. Maintain inventory as needed.
  • Assist with onboarding and maintenance of new hire checklist. Also assist with employee offboarding.
  • Assist with employee file maintenance
  • Help with tracking company trainings and ensure timely completion by employees.

Requirements

  • Bachelor's degree (Business or Communications focus preferred)
  • 1-2 years of professional experience is preferred
  • Strong with Computer Skills (Microsoft Teams, Microsoft Applications – Word, Excel, SharePoint)
  • Excellent people skills communication and interpersonal skills, with the ability to communicate and collaborate with employees, potential employment candidates and various service providers
  • Strong organizational skills with the ability to multi-task and prioritize effectively
  • Detail-oriented mindset with a commitment to accuracy
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proactive problem-solver with a positive attitude and willingness to learn
  • Onsite, in-office, Monday to Friday 8AM-5PM

Job Tags

Monday to Friday,

Similar Jobs

Russell Tobin

Site Merchandiser Job at Russell Tobin

Russell Tobin & Associates is currently seeking a Site Merchandiser to work for our client in Seattle, WA! Title: Site Merchandiser Pay Rate: $38.00 - 41.00/hour 7 month Contract role (through 12/31/2025) Location: HYBRID in Seattle, WA (3 days onsite; 2 days...

APR Consulting

Inventory Clerk Job at APR Consulting

 ...2025 JOB SUMMARY Rotates, inventories, restocks and transports various supplies throughout the medical center. Assists in unloading of delivery trucks and shipping/receiving functions. Performs duties as assigned. Responds to telephone requests for supply... 

Vistage Worldwide, Inc.

Executive Coach Job at Vistage Worldwide, Inc.

 ...About the Company As the worlds largest CEO coaching and peer advisory organization for small and mid-sized businesses, Vistage has been empowering leaders since 1957. We unite high-integrity CEOs and business owners in confidential peer groups to drive better decision... 

Mayo Clinic

Sarcoma Medical Oncologist Job at Mayo Clinic

 ...Responsibilities The Division of Hematology and Medical Oncology at Mayo Clinic in Jacksonville, FL is conducting a search for a Medical Oncologist with interest and expertise in sarcoma. The ideal candidate would be an oncologist with clinical experience and skills and... 

Diversified Benefit Services

Front Desk Receptionist Job at Diversified Benefit Services

 ...with coordination of Company special events. # Assist with data entry projects from various departments. # Ensure work area, and confidential...  ...that may arise. Required Work Skills # Proven experience working with multi-line phone system. # Possess basic and...