Job Description

A Global Life Science Investment Firm with a small office in South San Francisco is looking for a fantastic and intelligent Executive Assistant to join their team! This special company is dedicated to the research and creation of cutting - edge medical devices and healthcare services to provide healthy and happy lives for all! In this role, you will provide support to multiple team members including travel coordination, calendar management, event planning, and expense management. In addition, you will be the go-to person of the office for questions, supplies, ordering, and catering.

This is a rare chance to join a team with an incredible culture, warm environment, great benefits, and passion for rewarding hard work!

$115k- $120 Base + Bonus + Excellent Benefits!

**This is a Hybrid role based in South San Francisco

In this role:

• Responsible for heavy calendar management
• Manage expenses and process invoices with great attention to detail
• Successfully coordinate domestic/international travel with precise itineraries
• Manage supplies and inventory for the office while screening calls and guests for the firm
• Coordinate catering for lunches and special events
• Plan and execute office events and meetings for the firm
• Schedule and organize board meetings while making sure all materials needed are prepared
• Assist with ad-hoc projects as needed

What we’re looking for:

• Minimum 3+ years of experience providing executive level support
• PE/VC/hedge fund experience required
• Bachelor’s degree required
• Successfully handle fast-paced environments while being detail-oriented
• Make quick decisions and be an expert in problem-solving
• Ability to schedule with precision and accuracy
• Show initiative, be resourceful, and highly organized
• Effectively multi-task and show great communication skills
• High proficiency in technical skills
• Handle confidential information with discretion and professionalism

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