Job Description

Executive Assistant – Insurance Industry

📍 Hybrid | Jersey City, NJ

💼 3+ Month Contract (Potential to Extend)

💲 $35–$42/hour (W2)

We are currently seeking an experienced and highly organized Executive Assistant to support a senior leader within our client’s team in the insurance industry . This is a contract role (3+ months) with the potential to be extended. The position is hybrid , requiring 3 days onsite in Jersey City, NJ.

As an Executive Assistant, you’ll be the right hand to a key leader, handling complex scheduling, high-level administrative support, travel coordination, and confidential communication with senior executives and external stakeholders. The ideal candidate is proactive, polished, and thrives in a dynamic, fast-paced environment.

Key Responsibilities:

• Manage complex calendars and scheduling across global time zones
• Coordinate logistics for meetings, events, offsites, and virtual town halls
• Handle global/domestic travel arrangements and detailed itineraries
• Draft, edit, and proofread internal and external communications
• Submit expense reports and track reimbursements using Oracle
• Support high-level correspondence, presentations, and documentation
• Maintain discretion while handling sensitive and confidential information
• Collaborate with other Executive Assistants to ensure seamless support

Qualifications:

• 5–10 years of experience supporting senior-level executives in a fast-paced, global environment
• Strong written communication, proofreading, and organizational skills
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Oracle and Concur for expenses and travel management
• Professional demeanor and executive presence
• Ability to prioritize, take initiative, and problem-solve independently
• Strong interpersonal skills and a team-oriented mindset

Apply today to join a respected organization within the insurance industry and make an immediate impact supporting executive leadership.

Benefits:

Our comprehensive benefits package includes:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan

Equal Opportunity Employer:

The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as defined by applicable law. We believe diversity of thought, background, and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit, and business needs.

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