Executive Assistant Job at Delta Dallas, Fort Worth, TX

MmRROWhMTmRpbVQ5UmVSaGwvT0hjVE0xM0E9PQ==
  • Delta Dallas
  • Fort Worth, TX

Job Description

We are seeking a detail-oriented, proactive, and bilingual Executive Assistant to support day-to-day office operations and ensure effective communication across departments. This role requires excellent organizational skills, discretion with sensitive information, and proficiency in Microsoft Office.

The ideal candidate will be capable of managing a wide range of administrative tasks, supporting internal teams, and assisting with financial and data reporting functions.

Key Responsibilities:

  • Draft internal and external correspondence ensuring clarity and professionalism.
  • Coordinate the tracking and disbursement of designated organizational funds, acknowledging contributions and overseeing donations at various levels (local, national, and international).
  • Handle incoming phone inquiries, route calls to appropriate personnel, or take and relay accurate messages.
  • Maintain office supply inventory, ensuring common areas (e.g., breakrooms and shared workstations) remain stocked and orderly.
  • Process and support staff financial paperwork, including credit card reconciliations, reimbursement forms, and expense documentation.
  • Support meeting logistics by taking accurate notes, documenting key points, and distributing finalized minutes to appropriate parties.
  • Evaluate incoming documents and messages to identify priorities and initiate any necessary follow-up.
  • Serve as a bilingual liaison (English/Spanish), promoting effective communication across diverse teams and external contacts.
  • Assist with coordinating schedules and calendars related to time off, special coverage needs, and other personnel logistics.
  • Prepare a variety of documents, spreadsheets, and presentations.
  • Monitor and update core contact lists, distribution directories, and personnel databases to ensure information is current.
  • Organize and preserve official documentation in physical and digital formats, ensuring materials are securely stored and accessible.
  • Provide on-the-ground support for organizational events, assisting with logistics and coordination as needed.
  • Handle incoming and outgoing mail and communications, ensuring timely delivery and response.
  • Complete other assignments or tasks as designated by leadership.

Qualifications:

  • Three plus years of Executive Assistant experience supporting a high-level executive within an organization
  • High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Excellent written and verbal communication skills in both English and Spanish with the ability to translate both orally and written
  • Strong organizational and time-management abilities.
  • Discretion in handling confidential information.
  • Ability to work independently and collaboratively in a fast-paced environment.

Job Tags

Local area,

Similar Jobs

TFG Charitable Supply & Foundation

Nonprofit Warehouse Volunteer Job at TFG Charitable Supply & Foundation

TFG Charitable Supply and Foundation supports other nonprofits/organizations by giving them donated items, monetary donations and volunteers to other nonprofits/organizations. These donated resources are then used by those nonprofits/organizations to meet the needs and... 

Apple

Manager, Corporate Communications, Apple TV+ Job at Apple

Manager, Corporate Communications, Apple TV **Culver City, California, United States****Marketing****Summary**Posted: **Jan 12, 2025**Weekly Hours: **40**Role Number: **200586443**Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary... 

J Rose Logistics

Local Class A CDL Driver | Home Daily Job at J Rose Logistics

 ...live within 1 hour of Baldwinsville, NY -no SAP drives JOB DETAILS -home daily local dedicated route-$1200-1300 average weekly pay -Mon to Fri shift -NIGHT driving-driversfor Monday -Friday day time start 0300-0900. .48cpm OR night time start- 1800-... 

SSC Inc

Construction Inspector - Transportation Job at SSC Inc

 ...with construction inspection techniques associated with the construction of roadways, highways, bridges, light rail, heavy rail, airports, utilities, marine facilities, ports, and other infrastructure facilities, when required by their current assignments. Observes... 

Ajulia Executive Search

Food Safety / Quality Assurance Manager Job at Ajulia Executive Search

 ...Food Safety/Quality Assurance Manager Food and beverage industry Certifications: SQF Practitioner Certificate, HACCP and PCQI...  ...: ~ Bachelor's degree in Science ~5 plus years of food manufacturing industry experience ~ FDA / USDA regulations ~ Certifications...