Job Description

Job Title: Practice Manager/Direct hire

Location: Tulsa, OK

Position Summary:

Seeking a highly organized and detail-oriented Office Manager to oversee all aspects of a large medical practice, including payroll, staff management, accounting, facility operations, and compliance with state and federal regulations. This role requires a team-minded leader who fosters a positive and efficient work environment.

Responsibilities:

• Oversee operations at both the main office and a satellite location
• Supervise administrative staff and daily office functions, including front desk, billing, insurance processing, appointments, medical records, staffing, and HR
• Recruit, hire, train, and, when necessary, terminate staff
• Schedule personnel to meet operational needs and adjust as necessary
• Maintain employee records, monitor and evaluate performance, and document counseling incidents
• Ensure clinical staff remain compliant with licensing and continuing education requirements
• Foster a team-oriented and positive work environment
• Ensure HIPAA, OSHA, CLIA, and other regulatory compliance; coordinate training, policies, and procedures
• Manage payroll and employee benefits
• Oversee financial operations, including budgeting, banking, product sales, and physician compensation in coordination with an accountant
• Coordinate and attend weekly business meetings; prepare agendas and meeting minutes
• Maintain physician credentialing and association memberships
• Manage physician work and on-call schedules
• Develop and update office policies and the Employee Handbook
• Administer and negotiate insurance contracts and ensure compliance
• Manage facility cleaning, safety, and maintenance
• Create a welcoming environment for both patients and staff
• Oversee website content and social media presence
• Communicate with vendors for equipment, supplies, and maintenance needs
• Ensure timely ordering of office and patient supplies
• Address and resolve patient inquiries and complaints

Preferred Qualifications:

• Medical office management experience
• Bachelor’s degree (preferred)
• Knowledge of HIPAA, OSHA, and ACA requirements

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